• Network Digital Office Systems Inc.

4 Common Printer Problems And How To Overcome Them?

Updated: Nov 23

Here, you’ll find common printer problems and their solutions: paper jamming, slow printing, poor quality, and warnings …


How to Overcome Common Printer Problems?

In 2020, 94.36 million hardcopy peripheral products, such as printers, copiers, and multifunctional devices, were shipped globally. Scanners, printers, copiers, and multifunctional devices increase the efficiency and productivity of a business team.

However, just as with any other type of technology, occasionally, you'll get printer issues. Common printer problems impact the performance of the business.

Constant failure to solve printer problems can be detrimental to business success. This article will explore some of the most common printer problems and solutions.

Paper Jam

Without a doubt, paper jams are the most frequent problem businesses encounter with their printers. Although most modern printers are designed to reduce paper jams, they are not entirely jam-proof. Paper jams can only be removed to a certain extent by a machine.

Your printer's drawers might be jammed if they aren't correctly adjusted. Whenever there is a jam, the paper is too big or too small to fit neatly inside the drawers. The paper tray should be changed when the form is inside the machine so it cannot move around freely.

An overfilled paper drawer can also be a problem. Due to a lack of motivation, whoever put the paper in the drawer overstuffed it.

Paper jam problems are frequently resolved by adjusting the drawers, but if it doesn't work, check if anything else is out of alignment. A service call is required if there is an issue with the rollers or another interior component.


The Printer is Taking too much Time

Speed-wise, not every printer is created equal. Slow printing is among the common printer problems that businesses try to avoid. But you can speed up the slow printer. Try printing in draft mode when you don't care too much about the print quality (let's say you're printing the plan for a meeting or quickly making drafts for a report).

Poor Quality Prints

We have found that standard printers create prints suitable for general use, but laser printers produce more visually appealing results. In general, print quality varies significantly between printer models and manufacturers. However, you need to do some short checks if you've seen a consistent reduction in your print quality.

Check your printer settings to verify if they are accurate first. Start to rectify troubleshooting printer problem by checking if it is in draft mode and turn it off. Verify that the paper type listed in the settings window matches the kind of paper that is now in your paper tray.

In addition to these steps, check for debris and misalignment in your inkjet. You can access both through the printer's maintenance menu; try adjusting the print head and cleaning the nozzles.

Inspect your laser printer's toner to see whether it has settled. After that, pull the cartridge out, shake it for a short while, and then replace it.


Low ink Warnings after placing the New Cartridge

When you receive low ink warnings, there is no need to replace ink cartridges right away. Most modern printers offer an ink-level notification that lets you know when ink is running low. However, these warnings' authenticity and accuracy differ between brands and models—some printer issue low ink level warnings before they become seriously low.

According to PCWorld, this warning message can pop up anywhere with an ink capacity of 8-45%.

You must print until the quality deteriorates or the printer breaks down to determine how much ink is still in the cartridge accurately. The ink cartridge can be removed and replaced after you are sure the ink has indeed run out.

Wrapping Up

You can contact our team to seek a quick solution if you’re encountering any of these common printer problems. But, if your printers have gone old-fashioned or lack efficiency, which halts the productivity of your business's operations, adding a new printer would be an easy hack.

There’s no need to break the bank; instead, you can lease or rent printers from us at the market's best rates.

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